Voting Rights Officials Executive Management Powers Annual Meeting General Meeting Voting Appeals Life Membership Deductions

1. NAME: The name of the Association shall be GROUP 2 RUGBY LEAGUE REFEREES ASSOCIATION.

2. DEFINITIONS
In this Constitution and in the By-Laws and regulations made thereunder the following words and expressions shall (except when and to the extent that the contrary intention appears) have the several meanings hereby assigned to them:

                        a)   ASSOCIATION shall mean the Group 2 Rugby League Referees Association.
                        b)  GROUP shall mean Group 2 of the Country Rugby League of NSW.
                        c) GENERAL COMMITTEE shall mean the General Committee of the Association constituted by this Constitution.

3. OBJECTS
The objects of this Association shall be:
                        a) For the implementation and better understanding of the  Laws of Rugby League as determined by the Australian Rugby League.
                        b) To unite, assist and encourage referees under the jurisdiction of Group 2.
                        c) To affiliate with the NSW Country Rugby League Referees Association.
                        d) To cooperate with any other organisation whose objects are altogether or in part similar to those of this Association.
4. MEMBERSHIP
The Association shall consist of persons holding:
                        ■          A Referees Certificate issued by the Australian/NSW Rugby  League. If a active referee these persons shall be known as ORDINARY MEMBERS
                        ■          Any other persons that have membership approved by the General Committee of the Association. These  persons will be known as SOCIAL MEMBERS

∙                                  A person who has been an active referee belonging to a Referees Association but who is now non-active. These persons will be known as NON-ACTIVE ORDINARY MEMBERS


∙                                  Person who officiate in any Junior League shall be known as JUNIOR MEMBERS

Each member of the Association shall pay an annual subscription, determined by the General Committee annually, and will be paid to the Secretary/Treasurer  on or before the last day of February each year.
Ordinary Members may join the Association at any time throughout the year. Persons seeking membership of the Association must have their application approved by the majority of members in attendance at the meeting at which membership is dealt. At his/her discretion the Secretary Treasurer may grant PROVISIONAL MEMBERSHIP to any person. This membership will only remain current for 32 days from the date the Membership Application is received by Association Secretary. All Provisional Members MUST attend a General Committee Meeting within these 32 days at which the General Committee shall deal with the Provisional Members membership. The General Committee, at its discretion, may grant exemption from the requirement for Provisional Members to attend a General Committee meeting within the 32 days.

 

5. MEMBERSHIP APPLICATION
 After the last day of March for each year membership is closed for non-active,  social members and associate membership until the first day of January the following year.
Membership application for any person shall be dealt with only once in each calendar year by the General Committee.

 6. VOTING RIGHTS
Associate Members, Provisional Members, Social Members and Junior Members will have no voting rights within the Association. They may, however, attend all meetings of the Association, move motions  and speak on  any matters raised at Association Meetings. Active Members, Non-Active Ordinary Members  must  attended at least TWO GENERAL MEETINGS of the Association in any current (excluding the first two meetings)  calendar year to have full voting rights.  Should these  members not attend two meetings then their voting rights  will lapse until such times their attendance has been recorded at two general committee meetings of this Association. This does not apply to Life Members who may vote at any meeting without attendance at the mandatory two meetings. The delegate of any Junior Referees Association within Group 2 and/or Group 2 Junior League shall have equal voting rights as those of active members.

7. OFFICIALS
The Officials of the Association shall consist of:
                        ■          Patron (1)
                        ■          President (1)
                        ■          Vice Presidents (2)
                        ■          Hon Secretary/Treasurer (1)
                        ■          Hon Auditor (1)
                        ■          Group Delegates (2) 1 of which shall be an Alternate Delegate
                        ■          Group 2 Junior Referees Association Delegate (2) 1 of which shall be an Alternate Delegate
8. EXECUTIVE
The Executive of the Association shall consist of 5 namely the President, Secretary/Treasurer, Vice Presidents and Group Delegate.
The Executive may exercise any of the powers of the General Committee where immediate action is required in any matters affecting the policy or interests of  the Association.
The Executive shall present a  full report of its activities and decisions to each meeting of the General Committee.

9. MANAGEMENT COMMITTEE
The Management Committee of the Association shall consist of no more that 7 persons 5 of whom will be the Executive of the Association.
The Management Committee may recommend only to the General Committee and will not be able to exercise any powers of the General Committee.

 

 

10. POWERS OF THE GENERAL COMMITTEE
The General Committee shall have the power to perform all such acts and things that may be incidental or conducive to the attainment of any of the objects of the Association and without prejudice to the generality of the forgoing it may:
            ■          a) Delegate to a Sub-Committee any matter for investigation  and report.
            ■          b) Appoint, remove and prescribe the duties of any officer of the General Committee
            ■          c) Enter into and make any agreements and employ persons on such terms and conditions as it deems proper
            ■          d) Acquire, manage, deal with and dispose of any property.
            ■          e) Invest any money in any investment in which trustees are authorised by law to invest, and to vary and realise any investment.
            ■          f) Borrow money and give security over any property of the Committee.
            ■          g) Make, amend or repeal by-laws or resolutions not inconsistent with the Constitution, provided that no less than 14 days written notice shall be given to each member of any proposal to make, amend or repeal any  such regulation or by-laws.
            ■          h) Nominations for any vacancy of office between Annual Meetings shall be called for within 14 days of that office becoming  vacant.
            ■          i) To require any member to attend a meeting or reply to  questions as shall be put. If any member fails to give a satisfactory reply to any such questions or after receiving 7 days  notice fails to appear to answer the same then, at the discretion of the General Committee or Executive they may be suspended from participating under the jurisdiction of the Association, fined or warned. Every such suspension or disqualification  shall operate from the date which it is imposed unless an appeal has been lodged and allowed.
No  resolution to add, rescind or amend any by-laws shall be deemed to be carried unless passed by two thirds (2/3) majority of voters present at the General Meeting at which these are being dealt with.

11. GENERAL COMMITTEE
The General Committee of this Association shall be comprised of all financial members who attend any General Meeting of this Association. Voting conditions will apply at all General Committee Meetings.

12. GENERAL COMMITTEE MEETINGS
The General Committee may proceed to the dispatch of any business. Questions arising at meetings of the General Committee shall be determined by a majority of those present and entitled to vote.


A proxy member appointed to act for another member must be a financial member of the Association and be eligible to vote. Written notification must be obtained from the member he/she is representing indicating that proxy rights have been afforded to that person. This proxy right does not in any way diminish the voting rights of members present at meetings. Conditions (under the section VOTING RIGHTS of this Constitution) regarding eligibility to vote shall still apply for proxy votes.

13. ANNUAL MEETINGS
The Annual Meeting shall be held no later than the last Tuesday in September each year. Notice of the place and date of holding shall be given by the Secretary/Treasurer no later than 21 days prior to the meeting.
The order of business to be conducted at the Annual Meeting shall be:
            1) Minutes of the  previous annual meeting
            2) Correspondence
            3) President's Report
            4) Secretary's Report
            5) Treasurer's Report duly audited
            6) Election of Officers for the ensuing year
            7) Such other business as provided for by the Constitution or General Committee

14. GENERAL MEETINGS
The Chairman may, with the concurrence of the meeting. alter the order in which such business may be taken.
General Meetings will be held at such time or day as members may direct.
The order of business shall be:
            1) Minutes
            2) Apologies
            3) Reports
            4) Membership
            5) Correspondence and Accounts
           6) Motion(s) of which due notice has been given
            7) General Business

15.  MEETINGS
The meetings of the Association shall be:
            1) The Annual General Meeting
            2) General Meetings
            3) Special Meetings
At all meetings a quorum shall be six  financial members of  the Association . In the event of there not being a quorum within half an hour of the time fixed the meeting shall lapse. A time and date for the deferred meeting will be determined by the President and may be proceeded with even though a quorum is not present. All motions passed at such a meeting will be binding on all members of the Association.
Special meetings may be convened by the Secretary/Treasurer at any time on the written request of not less than 7 members. At least 14 days clear notice must be given of such meetings  and such notice must indicate the nature of business to be allowed.
The Chair at all meetings shall be occupied by the President. Failing him/her the  Vice President   according to seniority. If no Vice President be present then the meeting shall elect a Chairperson.

 

16. FINANCE
The Annual Subscriptions to be paid to the Association by each member shall be determined  by the General Committee annually. Annual affiliation fees shall be paid to the Secretary/Treasurer of the Association before the last day in February each year. At his/her discretion the Secretary/ Treasurer may allow a pro rata subscription rate for persons joining the Association throughout the year. All applications for membership must be accompanied by the Annual Membership Fee.
Should members fail to pay the Annual Subscriptions as determined by the General Committee (by the due date) it will be deemed their membership of this Association has lapsed and shall have to reapply to join this Association. During their lapse in membership no rights under this constitution shall be afforded to such persons.

16 (a) DEDUCTION OF ANNUAL SUBSCRIPTIONS AND MONEYS OWED BY MEMBERS
At the Secretary’s discretion, annual subscriptions owing to this Association, by active members,  may be deducted, at any date from  moneys owed to members by this Association . These moneys may  include judiciary and travel expenses as well as match payments held by this Association on behalf of members.
Should a member not wish to be active once deductions for annual subscriptions to the association have been made they must advise the secretary by the 31st March for that subscription year. Failure to comply may result in all subscriptions that have been deducted for that member being forfeited to this association. This forfeiture will apply also to any member who has acted as a touch judge or referee in any competition, official or unofficial trial match after 1st January in any subscription year.
Further, any debt owed to this Association by members for equipment  purchased may be deducted from  moneys owed to that member by this Association.

17. VOTING POWERS
Every member will be entitled to attend General Meetings. All questions arising at General Meetings will be determined by the majority of the votes cast by those members entitled to vote.  The Chairperson shall have a  casting vote in addition to their deliberate vote.
No  nomination for any office will be accepted unless in writing or in person.


18. SCRUTINEERS
Election to official positions shall be by Multiple Preferential Voting controlled by two (2)  Returning Officers elected by the meeting. It shall be the duty of the President and Vice President to see that Returning Officers are fully conversant with preferential voting. Voting shall be by  secret ballot.
Ballot papers shall be destroyed after the count and winners  only announced. In the event of a tied ballot the winner shall be determined from the draw of a hat. The person whose name remains in the hat will be declared to fill the position.

19. LIFE MEMBERSHIP
Application for Life Membership will close on the 21 days prior to the AGM each year and will be considered at the Annual General Meeting of the Association in that year. All applications must be submitted each year irrespective of previous applications.
All applications must be in writing giving the full qualifications of the applicant. Applicants must have had 10 years service in the Association and the Secretary must furnish a full report of the correctness or otherwise of the applicant.
There must be at least two thirds (2/3) of all members (eligible to vote) of the Association present or be represented by proxy before an election for Life Membership can take place.
"Yes"  votes can be recorded for no more than two candidates for Life Membership in any one year by members voting.

The two applicants receiving the highest  number  of affirmative  votes (provided that such number is at least two thirds (2/3) of those entitled to vote) shall be declared Life Members.

20. GROUP 2 REFEREES ASSOCIATION  CODE OF CONDUCT
A member must not abuse, address in insulting terms, or act in a provocative manner towards a player, coach, spectator, junior league official, club official or association member.
A member must not while officiating in a game use crude or abusive language or engage in conduct that is detrimental to the spirit or image of the association or game.
A member must act at all times and behave in a manner befitting of this association
A member must at all times maintain an acceptable dress standard when in attendance at grounds, meetings and social functions.
A member shall not without first consulting and obtaining the approval of the association through the secretary, write a column for publication in any media.
A member shall not at any comment in any publication whether it be written, televised or broadcast, detrimental to the interests, welfare or image of the association or rugby league in general.
A member shall not enter into any individual sponsorship agreement which conflicts with the spirit or substance of the sponsorship of the association. An individual sponsorship agreement must first be approved by the executive prior to its execution.
It shall be misconduct for any member to gamble on the result of any Junior League match or any other match for which this association provides referees.
Any member having a personal interest in a matter before the committee meeting or general meeting, must declare their interest prior to any vote being taken on the matter in question
where the association receives a report of an alleged breach of this code of conduct the member(s) concerned shall be dealt with under the following terms of this constitution:

20 (a) DISCIPLINING A MEMBER
A complaint maybe made to the committee by any person that is a financial  member of this association. The complaint can be made if a member:


Has refused or neglected to comply with a provision of this constitution or Has persistently and wilfully acted in a manner prejudicial to the interests of this association.
  • On receiving a complaint the committee:

  • must cause notice of the complaint to be served on the member(s) concerned, and must give the member at least 14 days from the time the notice is served within which to make submissions to the committee in connection to the complaint, and must take into consideration any submission by the member in connection with the complaint.

  • The Committee may, by resolution, expel the member from the Association, suspend the member from membership of the association or reprimand the member if, after considering the complaint and any submissions made in conjunction with the complaint, if it is satisfied that the facts alleged in the complaint have been proved.
  • If the committee expels or suspends a member, the Secretary must, within 7 days after the action is taken, cause written notice to be given to the member of the action taken, of the reasons given by the committee for having taken that action and of the members rights of appeal.
  • The expulsion or suspension does not take effect until:
  • The expiration of the period within which the member is entitled to appeal against the resolution concerned or
  • if within that period the member exercises the right of appeal, unless and until the association confirms the resolution of action(s) taken.
  • RIGHT OF APPEAL
  • A member may appeal to the association against a resolution of a committee within 7 days after notice of resolution is served on the member, by lodging with the Secretary a notice to that effect.
  • ∙                       The notice may, but  need not, to be accompanied by a statement of the grounds on which the member intends to rely for the purposes of the appeal.
  • ∙                       On receipt of notice of an appeal the Secretary must notify the committee which is convene a general meeting of the Association to be held within 28 days after the date the Secretary receives the notice
  • At a General Meeting of the association convened to hear such an appeal:
  • ∙                       No business other than the question of the appeal shall be transacted and
  • ∙                       the committee and the members must be given the opportunity to sate their respective cases orally or in writing, or both, and
  • ∙                       The members present, who are eligible to vote,  shall vote by secret ballot on the question as to whether the resolution shall be confirmed or revoked.                 

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  • OPERATION OF THE CONSTITUTION
  • This Constitution and all regulations, by-laws and decisions made by the General Committee shall be binding on all members of the Association.
  •  
  • ALTERATION OF CONSTITUTION
  • This Constitution may be altered at any meeting of the Association provided that the proposed alterations are approved by two thirds (2/3) of the voting strength of the Association.
  • A notice of motion in each case setting out the clauses proposed to be altered, with such alterations and additions must be provided to all members of the Association  at least 14 days prior to the meeting at which such alterations will be dealt with.
  •  
  • INTERPRETATIONS
  • The President/Chairperson shall be the sole interpreter of the Constitution.
  •  
  • BY-LAWS
  •             1) Any official of the Association shall furnish a report within 7 days on any activity if directed to do so by the Executive or General Committee.
  •             2) Levies may be made for the purpose of carrying out any of the objectives of the  Association.
  •             3) Fines may be imposed on members as determined by the General Committee.
  •             4) All levees decided on shall be binding on all members of the Association except Life Members.
  •             5) Members transferring from another Association shall submit a clearance from his/her previous Association .
  •             6) All correspondence shall be forwarded to the Hon Secretary of the Association,
  •            
  •           
  •  
  • STANDING ORDERS
  • SUSPENSION OF STANDING ORDERS
  • Any member may move the suspension of standing orders to discuss a matter of urgent importance to the Association. No motion shall be declared carried unless it has the support of two thirds (2/3) of those  present.
  • There can be no suspension of standing orders at any Special Meeting.
  •  
  • RE COMMITTAL OF MOTIONS
  • Any motion passed at a General Committee Meeting may be recommitted at the same meeting.  For such a re committal to be passed  two thirds (2/3) of those members present and eligible to vote must vote in the affirmative.
  • Only one re committal motion can be moved at each meeting.
  • There can be no re committal motion moved at any Special Meeting.
  •  
  • NOTICE OF MOTION
  • Any resolution of the General Committee may be amended, added to or rescinded provided notice has been given  by a member to do so.
  • Such notice of motion must be lodged in writing with the Hon Secretary 21 days prior to the meeting at which it is to be considered. The Notice of Motion shall contain the text of the resolution together with proposed amendments. The Hon Secretary shall give members at least 14 days notice of the  notice of motion, and the date of the meeting at which it will be discussed. No notice of motion shall be carried unless it has the support of two thirds (2/3) of those present.
  • Once a notice of motion has been defeated no further notices of motion or re committal on the same subject shall be heard  before the expiration of three months after the meeting at which the motion was defeated.
  • In the case of an emergency a Notice of Motion may be submitted and dealt with at the same meeting  provided that approval is given by two thirds (2/3) of  those members present at the meeting.
  •  
  • VOTING
  • Voting may be by a show of hands or by secret ballot as determined by a majority of members present. If voting is by a show of hands  any member may demand a division. All members eligible to vote must do so on all matters submitted.
  •  
  • SPEAKERS
  • The mover of the motion shall be allowed 5 minutes in his/her opening address, all other speakers 2 minutes, including the mover in reply.  
  • Members will only be allowed to speak once to a motion but may rise to a point of order or to correct a mis-statement or seconding an amendment or foreshadowing a further amendment. Members are  also permitted to ask questions.
  • All questions will be put through the Chairperson.
  • The meeting may move into Committee at any time to allow informal discussion. Such Committee shall not last longer than 10 minutes.
  • Speakers shall be heard alternatively against and for a motion and when no member rises for the other side the debate is closed.
  • The mover of a motion has the right of reply and shall exercise such right at the conclusion of the debate on the first amendment or failing any amendment after the debate on the original motion. After the mover has replied the question/motion shall be put.
  • POINTS OF ORDER
  • No member when speaking shall be interrupted unless a point of order has been raised . The member then shall state his/her point of order. Those members present who, are eligible to vote, shall vote on the point of order once the Chairperson has explained his/her reason(s) for a decision. No other persons other than the member making the point of order and the Chairperson shall be allowed to speak. The point of order must be dealt with before a debate proceeds. The Chairperson may ask a member to apologise or leave a meeting for what he/she considers unseemly behaviour or language.
  •  
  • CHAIRPERSON'S VOTE
  • The Chairperson shall have a casting vote as well as a deliberate vote.
  •  
  • QUESTION NOW  BE PUT
  • Any member who has not spoken in a debate may move that the question now be put provided a least two (2) members have spoken against the motion. If this is seconded and carried it will allow the submission of the motion  after the mover has replied.
  •  
  • DISSENT FROM THE CHAIRPERSON'S RULING
  • Any member dissatisfied with the Chairperson's ruling may move a motion of dissent. The mover only shall be permitted to speak, except the Chairperson who may state reasons for their decision. No seconder for the motion is required and the Chairperson must vacate the Chair while the dissent is being discussed.
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  • ADJOURNMENT
  • Any Annual, General or Special Meeting may be adjourned to such time and place as the majority of members  present may decide.
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